🎮 Interactive Learning: Internal Control Role-Playing

Internal Control Role-Playing Simulation

Play the role of an accounting supervisor facing various internal control challenges. Make the right decisions to protect the company's assets!

Current Scenario

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Cash Handling Scenario

Scenario: You are a newly hired accountant and find that the company's current cash handling process is as follows:

The same person is responsible for collecting money, recording, and bank deposits
No cash counting procedures
No supervision mechanisms

Question: Based on internal control principles, how would you improve this process?

Maintain status quo, trust employee integrity

Our employees are honest, no need to change workflow.

Implement Segregation of Duties

Different people are responsible for different duties, supervising each other.

Only add cash counting

Periodically count cash, but keep one person responsible for all processes.

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Purchase Authorization Scenario

Scenario: Purchase Manager Zhang San wants to purchase office equipment worth $50,000. He says this is an emergency and needs immediate purchase, no time for regular approval process.

Question: How should you handle this request?

Approve Immediately

Since it is an emergency, handle it specially and approve it quickly.

Request Written Application and Follow Approval Process

Even in emergencies, follow written procedures and authorization processes.

Reject Request, Wait for Next Budget Cycle

Absolutely do not approve without a budget.

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System Access Rights Scenario

Scenario: An IT administrator finds that multiple employees in the company share the same administrator account in the financial system to facilitate their work.

Question: What risks does this pose? How should it be resolved?

No problem, improves efficiency

Shared accounts can improve work efficiency, no need to change.

Establish Independent User Accounts and Permissions

Each employee should have an independent account and appropriate access permissions.

Only allow senior management to use this account

Limit usage scope, but still share the account.

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Inventory Counting Scenario

Scenario: In the annual inventory count, the warehouse manager is responsible for counting the inventory in his own area, a practice that has continued for many years without any problems found.

Question: What internal control deficiency does this arrangement have?

No deficiencies, very efficient

The manager is most familiar with his own area, this is the fastest and most accurate method.

Should be counted independently by different people

Lack of independent verification may conceal theft or recording errors.

Only add supervisor presence

Having a supervisor present is sufficient, no need to change counting personnel.

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Credit Card Management Scenario

Scenario: The company has 5 corporate credit cards, distributed to 5 department managers. Each month, managers reimburse themselves without detailed transaction review.

Question: How should the internal controls in this area be strengthened?

Cancel Corporate Credit Cards

Completely cancel them; all expenses must be paid with personal cards and reimbursed.

Establish Credit Card Usage Policy and Transaction Review Mechanism

Establish clear policies, review all transactions monthly to ensure compliance.

Only require receipts

As long as there are receipts, no need to review transaction details in depth.

🎉 Game Complete!

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